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How Long Should a Printer or Copier Last?

Copier and printer equipment is not cheap. When you purchase a new printer or copier, you will want to know how long it will last. This is important because you want to make sure that you are getting the best deal with your new device.

While it’s not as easy to calculate the data because there are many variables to consider, one thing is for sure– a printer or copier can’t last forever. This article will discuss some basic information about the average lifespan, price and duty cycle on your office printer or copier.

If you are in Des Moines and you are looking for a Copier in Des Moines for your business, you may contact Clear Choice Technical Services in Des Moines. You can ask about Copier Leasing Services in Des Moines, Copier rental services in Des Moines, and Copier Repair in Des Moines.

Average Lifespan

The lifespan of any machine used in the office is one of the biggest expenses companies have to deal with. The longevity of your printer or copier can be affected by how often you use it and how much paper is used. Longevity is measured in terms of the number of pages per toner cartridge and the number of copies that it can produce on a daily basis.

The average lifespan of an office printer or copier is 5 years. This means that if you have a one-year-old printer and it does not have any problems, then it should last for about another 5 years before needing repairs or replacement parts. If your current office printer has been working fine and there are no problems with it, then it will likely last longer than 5 years without any issues occurring. However, if there are any problems with the printer like paper jams or ink stains on paper, then these can cause damage over time which may result in needing repairs or replacement parts soon after purchase if not sooner.

How Long Should a Printer or Copier Last?

Duty Cycle

Printers and copiers are designed to withstand the rigours
of daily use for years. Most printers can be expected to print thousands of pages before any signs of wear become apparent, but in general, printer duty cycles (the number of pages printed per day) range from around 5,000 pages for office printers to over 100,000 pages for large-format printers like photo printers.

The difference in duty cycle, or the life of your printer or copier for that matter, is determined by how often you use the machine and the amount of print volume it uses. The higher the duty cycle, the more wear and tear it puts on your equipment. A printer with a high duty cycle (8,000 pages per month) may be able to last for 10 years if you print only 100 pages per month. A low-duty-cycle machine may only last for two years if you print 750 pages per month.

If you use a lot of ink in your printer, it will have to be replaced sooner because of reduced ink capacity over time as well as increased wear and tear on the parts inside. A more frequent user will wear out their equipment more quickly than someone who uses their machine infrequently (once every few months).


If you’re looking to buy a printer or copier, here’s a good rule of thumb: If the price is right and the model is not discontinued, it should last at least five years. Printers are very durable machines. The problem is that they also tend to run for years and years.

That’s why if you’re buying a new model for your business, it pays to do your research. Look at the costs of ink and toner over time. Consider whether you’ll be replacing cartridges regularly or only occasionally, and how much that will cost over time.

If you plan to get copiers for your office in Des Moines, you can opt to buy copiers or lease copiers in Des Moines. We can give you the option to get the copier that you want.  You can contact our local copier leasing services department in your location.

If your Location is around Des Moines, you may call us at (515) 512-4288, our personnel for copier leasing in Des Moines will assist you. If you are also looking for copier repair services in Des Moines, you may contact our copier repair personnel at the same number.

Compare the cost of ink and toner with those of competing products. Check out reviews on consumer websites like and Consumer Reports magazine to see what other customers have said about their experience with a specific model. If you’ve already purchased your printer, it should come with some sort of warranty — most often a one-year warranty on parts and labour.