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Things to Consider When Cleaning the Copier

A common workplace can be like schools, churches, restaurants and any place where people gather can be an area where disease is transmitted. This is not only to prevent the flu every flu season, but in order to prevent the spread of the current pandemic, the coronavirus. 

It is in those places where the infected and uninfected breathe the same air and touch the same surfaces, surfaces like the doorknobs, handles, faucets and more. 

Cleaning copiers

In the workplace, the most common surface on the office copier or printer is the knobs, buttons, control panel and the handles as so many people touch them every single day. 

While it is easy to use disinfectant wipes and sprays on table tops, door handles and other surfaces, the office copier needs a different kind of disinfecting routine. It takes a special treatment. 

If you are thinking about cleaning and disinfecting your copier or your printer, here are three tips for effectively and safely sanitising it without damaging it. 

Gather your cleaning supplies

First, grab a lint-free cloth, some rubbing alcohol, a can of compressed air and whatever other cleaning supplies you want to use. Make sure that your cleaning products are free of chlorine or ammonia. 

Power down the copier or printer

Before doing any cleaning, be sure to turn the device off and keep it turned off during cleaning. This prevents electrical accidents damaging to you and to the machine. 

Use alcohol or an ammonia and bleach-free cleaner

It is highly recommended to use alcohol as the best method to clean your device as it effectively and instantly kills contagions upon application and does so without damaging your device’s surfaces. If you do not decide to use a disinfectant, make sure it is free of ammonia and bleach as both substances are damaging to your copier.

For example, while it may seem to make sense to use Windex to clean the copier glass, the ammonia in Windex will destroy the special coating on the glass, causing problems and possible glass replacement in the future. 

Another thing to consider is that many disinfectants require surfaces to be wet with the cleaner anywhere from 30 second to 10 minutes, depending on whatever pathogen that you are trying to kill. 

Alcohol, though, kills and cleans on contact without the risk of damage to your equipment. That is why experts recommend using alcohol on copiers. 

Remember to wipe, do not spray to sanitise your copier or printer surfaces. When you are applying the cleaner, it is suggested that you lightly apply it to a lint-free cloth and then wipe the surfaces rather than spraying the surfaces and then wiping. 

Why? There are two reasons. One, wiping gives so much better and even surface coverage. Two, water-based cleaners are electrically conductive and dangerous to electronics. 

Any fluid that is reaching electronic surfaces could cause electrical shorts, thus causing damage to the device. Wiping prevents this kind of damage as no free-floating droplets of solution will contact electronic surfaces. But back to the alcohol point, that is why it is recommended to use alcohol as it is nonconductive and it is more effective than other cleaners. 

Also, dust the copier or printer device surfaces. Sometimes you are cleaning your copier, dust, particles or other debris can become dislodged and find new surfaces to adhere to. 

This is where that can of compressed air comes into play. Simply give those surfaces a blast of air and any free dust and debris will disappear. 


These tips can help you in safely sanitising your copier and keeping your workplace healthy. Also, the best ways of preventing the spread of disease in the office is to wash your hands and clean surfaces. 

If you plan to get copiers for your office in Des Moines, you can opt to buy copiers or lease copiers in Des Moines. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.

If your Location is around Des Moines, you may call us at (515) 512-4288, our personnel for copier leasing in Des Moines will assist you. If you are also looking for copier repair services in Des Moines, you may contact our copier repair personnel at the same number.